NP Meeting, 10 February 2018, Parish Rooms
Attendees: Tim Sheppard (TS); Jennie Jordan (JJ) and Chris White (CW).
Apologies: Richard Furlonger (RF) and Barbara Campbell (BC).
WorkshopsIn relation to future consultation workshops with Parishioners, it was agreed that there needed to be sessions dealing with housing development; highways/traffic and the Character Appraisal, at least.
Character AppraisalJJ confirmed that Paul Sargeant is able to help with photographic input. In addition, it was agreed that a photographic competition should be run among Parishioners, perhaps with 2 separate age groups: under 16 and over, with a prize for the winner in each category and the resulting photographs to be used as part of the Character Appraisal (CA) document and/or in the Neighbourhood Plan (NP) itself. JJ to draft the competition documents/wording. A discussion took place in respect of how to alert Parishioners to the competition. One way forward would be a leaflet drop but perhaps in conjunction with other notifications (such as workshops) and not as the sole item. The proposed competition wording to be circulated in advance of and agreed at meeting of NP Committee on 4 March 2018, along with the method of notification. TS to check the materials held on the ‘Parish Online’ website and to circulate the access information among PC and NP members.
MethodolgyThe boxes which form part of the PAL character appraisal template are to be used to complete the CA assessment, informed by the PAL guidance notes and the corresponding dialogue box in the Oxfordshire/Historic England template. The assessors are to walk the 6 character areas identified (below) and to walk the roads/any public footpaths which have a view into the character area being assessed. Assessors are to consider whether there any greens spaces should be included, as per paragraph 77 of the NPPF (handout with IP materials from last meeting), along with any important views that exist into and out of the area. At the end of the assessment(s) an overview section needs to be completed, setting out a summary of the character area at issue, along with an appraisal (necessarily more subjective) of the sense of place experienced by passing through the character area. The 6 character areas identified, 1-6, are as follows:
Area 1 – also known as Nob End, from Wood Hall to the end of the Village at the Haymarket;
Area 2 – Grove Avenue and the Playing Fields, along with the bungalows fronting the Road either side of the entrance to Grove Avenue itself;
Area 3 – The Core of the Village, from Heathfield House and the houses opposite, to the entrance to Wade Crescent and the end of the group of older dwellings opposite in the Street, and the south-eastern boundary of the Church and the Priory in Church Road;
Area 4 – from the entrance to Wade Crescent and the end of the group of older houses opposite, to the end of the Village towards Sudbury;
Area 5 – From the south-eastern boundary of the Church and the Priory to the end of Church Road towards Edwardstone;
Area 6 – The outlying hamlets, including Bells Drift etc.
In terms of who will undertake the assessment of which Area, it was agreed that assessors would not appraise their own character area. The split is as follows:
Area 1 - JJ/BC;
Area 2 - CW/RF;
Area 3 - JJ/TS;
Area 4 - RF/BC;
Area 5 - BC/JJ;
Area 6 - CW/TS.
12 February 2018.